Document Scanning - Imaging Services - Conversion - Management Services

Support

Regulation Requirements

Compliance is on everybody's lips these days, but compliance with what? Compliance means different things to different people. For example, if you're an executive at a publicly traded company in the United States, it means compliance with Sarbanes-Oxley, various SEC regulations, and perhaps NASD guidelines. If you deal with personally identifiable health information, it means compliance with HIPAA requirements.

According to the Merriam-Webster Dictionary of Law, compliance is defined as an act or process of complying with a demand or recommendation, or observance of official requirements. And it's nothing new. Every organization has certain strictures and requirements it must comply with: tax regulations, documentation of work status, and pay records. Public companies have fallen under Securities and Exchange Commission regulation since 1934. Records management best practices have been evolving for more than 50 years. What is new is the increased visibility of corporate wrongdoing and the zeal with which it is prosecuted; leading to more regulations organizations must be in compliance with.

To answer the question above, the correct answer is "it depends." It depends on the vertical industry the organization is part of as well as industry best practices. It is up to the organization, and it's legal and records departments, to determine the various requirements and how best to satisfy them.

A document management strategy can help them break through the barriers and achieve these objectives in a reasonable timeframe. By converting your documents to digital images and by using our document management software provides you with the basic document management features needed to achieve these objectives. Businesses and corporations are able to monitor, measure and track usage through an extensive set of audit trails. Our, “enhanced auditing” feature immediately puts you in compliance with Sarbanes-Oxley, HIPPA and Gramm-Leach-Bliley, and many other regulatory guidelines and requirements.

Filescan Solutions Privacy Policies and Procedures
Filescan Solutions has written policies and procedures relating to privacy. We have assigned the duties of Privacy Officer within our organization and have a program of on-going training for all of our employees. In addition, all employees are required to sign and adhere to our Confidentiality Agreement.

We can support your HIPAA requirements. Our internal systems and procedures have been built around ensuring the privacy of information. From the time that we receive the records until the records are returned or destroyed, our customers' records are maintained in monitored storage areas. The goals of our security efforts are to provide confidentiality while ensuring availability of the information. To accomplish this, we have established high level security practices, have implemented ongoing workforce training, and constantly update our policies and procedures to stay ahead of emerging threats.

For additional information relating to regulation requirements, please refer to the following resource:

SARBANES-OXLEY ACT

HIPPA - Health Insurance Portability & Accountability Act

DIGITECH AND HIPAA COMPLIANCE

GRAMM-LEACH-BLILEY ACT

CHECK 21

FDIC Federal Deposit Insurance Corporation

U.S. Courts