Benefits of Outsourcing Imaging Services

In today's world, the need to implement new technology systems to provide your employees with the best tools to do business in a financially limited environment is a constant challenge. The debate over doing it “in-house” versus “outsourcing” has run on for years with companies doing one or the other or both. We at Filescan Solutions believe that outsourcing is more cost-effective and efficient than in-house imaging, and it can provide sweeping benefits both immediately and over the long term.

Cost Effective
In order to fully realize the overall economic advantages associated with document management solutions, converting your paper files into digital images and maintaining the document imaging system, significant capital investments in both hardware and software, and training are required. Outsourcing your document scanning saves capital investment and staffing costs. You save ongoing labor costs, by far the major expense of in-house imaging, and save on the time to set up and implement an in-house imaging group.

your complete scanning services or partial imaging needs, to a qualified vendor with state of the art, production level equipment and software, as well as trained and experienced personnel, will give you greater stability, less headaches and more cost effective solution for document imaging than most in-house operations are capable of. Outsourcsing will allow you to focus on your current business issues while gaining the advantages associated with utilizing digitized documents.

Backfield conversion Services
As an example of the benefits of using a service bureau, the production spike is perfect. The in-house operation can be up to date with its work and then get overwhelmed by a single acquisition or discover a backlog of work that was hidden in storage. These events inevitably lead to backlog and management headaches trying to unravel a big project while at the same time supporting the on-going work. Without additional resources the in-house manager is trapped with either falling behind or getting extra help. Our service bureau is already prepared for the fire drill of a big project. We have the additional equipment and employees who have the flexibility and cross training to get the job done, without any additional cost or headaches to your company as a client of ours.

We are learning new techniques and strategies for document management as we build better solutions for our clients. The need to keep up with technology extends beyond our hardware and software and upgrades, it also includes our key people and our scanning and data entry operators. By working closely with our operations staff we can provide procedures and methods to continue to make them more efficient and more productive than they were in their in-house environment.

About 70% of the largest U.S. firms have outsourced at least part of their information systems work. A study by the Outsourcing Institute showed that, on average, companies achieve a 9% cost savings and a 15% increase in capacity and quality through outsourcing. This will provide benefits and flexibility that ultimately outweigh the concerns of sending your documents outside for conversion.